Wednesday, January 17, 2018

Determining final pricing of Day tickets and dinner dance tickets



---------- Forwarded message ----------
From: asoka dissanayake <asokadissanayake75@gmail.com>
Date: Wed, Jan 17, 2018 at 9:53 AM
Subject: Determining final pricing of Day tickets and dinner dance tickets
To: Manasara Wedisinghe <2018reunionmedbatch1960@gmail.com>, Jayalath de Silva <jayalath.de@gmail.com>


Dear Wedi et al,
Following inputs from you as well as Jayalath I am formulating a request to the hotel for a final quotation on the following lines:

Conference Package -
Registration 9.00 a.m on wards           - Welcome Fruit drink ?low sugar
10.30 a.m.                                           - Tea with short eat - pastry, chinese roll ?cake

12 on wards                                        - buffet lunch with good spread of veggies, fish meat & poultry (request menu)

4.00 p.m.  /4.30 p.m                           - Evening tea with snacks

Use of conference hall and amenities

Expected No. of guests                     - 60+

Dinner Dance           
7.30 p.m. to 11.30 p.m.
Buffet dinner                                     - at Rs 5000/- per head
Calypso Band                                  - Rs 15000/- (500/- added to cost of ticket)

Separate hall for D&D 
Bites to be ordered and paid for at the table

Expected number of guests            - 30+
Number of Tables                           -  5 -6

Room reservations               
All on Bed & breakfast basis               

Expected No of room reservations   - 15

Jayalath has suggested that all monies should be collected by the hotel. not sure if that can be done as payments have to be made is advance.

Do let me know what the rest of the committee thinks before I send it on to the hotel for a final quotation. We should then be able to send out the final circular with a form that has to be filled and returned.
Regards
Assa

Dear  Assa.
This  looks   good.
Let  the Hotel  decide  on  the   Cost  of  the  Dinner.   If  we  can   add the  cost of  the  Music Band  to  the   dinner  ticket
it  would  simplify  accounting.
Let  the  Corkage   and  Bites   and   Shandy   be  paid  by  the  members of  the  table  directly to  the  hotel.
Wedi
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Manasara Wedisinghe

9:35 PM (7 hours ago)


to Asoka, Chitra, Jayalath, Lukshman, Karunanayaka, Lucky, me, Piyaseeli, Charith

Manasara Wedisinghe

9:41 PM (7 hours ago)


to Asoka, Chitra, Jayalath, Lukshman, Karunanayaka, Lucky, me, Piyaseeli, Charith

Tuesday, January 16, 2018

Final arrangements for Re Union

.

Wedi, Assa, I do not wish to give excuses- apologies for not responding. I have tried to follow the communications. The deal from Jet Wing appeals to me as I have had experience of their service, the options are flexible to suit any one's choice and the prices are reasonable in today's context. My biggest problem is that I do not in which planet I would be on the day/s of the get-together as indicated to some. However,if I could be of any help  in a speciific way, please let me know, Karals .

On Tue, Jan 16, 2018 at 5:27 PM, Manasara Wedisinghe <2018reunionmedbatch1960@gmail.com> wrote:
Dear Assa.
Thank you.
We can take the  offer of  the  Conference  Package  from the  Hotel,  for  Rs 3500/=  per  person.
This  I  believe  is   tea  +  short eats  at   10.00 am  , followed by  Lunch  at  1.00  p.m.   and  tea +  cakes    at  4.00 pm.
Many of  us  will arrive  at  the  hotel , having  skipped  the  B'fast..   So...  some  short eats  at  10.00  + tea  /  coffee  would  be  welcome.
If  we  can  add  a  welcome  drink,  a fruit  drink  , at  9.00  am  as  people  arrive ,  it  would  be  good. !!!
Let   afternoon  tea  be   some  cakes  and  biscuits  +  Tea  / coffee.
Details  of  lunch  need  to be discussed  with  the   hotel  , a  good  choice  of  Vegetables   and    choice  of    meats   /  Fish  etc.

As I  suggested   earlier  ,  In House  Guests  should  have a  basic  plan  with    Room   and   Breakfast.
Dinner  and   Music + Dance should  be    charged  ,with   everyone   taking  part  paying   for  it.
May  be  around  Rs 3500/=   per  person.   This  could  be  done   by  issuing  tickets.   Let  the  Hotel  take  care  of  the  details.
The   breakfast    for  those   staying    in  the  hotel   will  be included   in  the   Room  charges.
Let's  see   how   all  this  work  out.
Wedi

On Tue, Jan 16, 2018 at 9:19 AM, asoka dissanayake <asokadissanayake75@gmail.com> wrote:
Dear Wedi,
I too agree that the Jet Wing offer is the more reasonable and since this was the preferred location as expressed by Nana we could go along and plan accordingly.
My son's PA too has been down with a bad bout of Flu'. Could you give me 2 days to get her to clarify the following?
Rate for non resident dinner participants- the quotation mentions a dinner supplement on top of FB rate
Policy of alcohol brought in from outside - corkage charges
Charges for Bites - if provided 


Mu rough calculation is that for Registration / welcome drink / lunch / tea - Rs 4,000/- (hotel charge 3500/-)

Dinner / Dance - Non resident participants Rs 5,000/- includes cost of band
Resident participants Rs. 2500/- dinner supplement & cost of band

Regards 
Assa





On Tue, Jan 16, 2018 at 7:50 AM, Manasara Wedisinghe <2018reunionmedbatch1960@gmail.com> wrote:
Dear  Assa.
Have  you  taken  a  final decision   on  the  hotel.
As I  mentoned  earlier  , Jet Wing  Hotels  offer  seem  attractive.
It  needs    fine  tuning.
It  is  sad   no  one   in  the    Group  has  adequately  responded.
We  need to  send  out  the   Last   Notice  to   our  Batch mates   soon  giving     the  cost  for  Rooms  and   and  cover  charges  for  the  event.
Hope  you  will  reply soon.
Wedi




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Lakshman Karalliedde

10:49 PM (6 hours ago)


to Asoka, Manasara, me, Piyaseeli, Jayalath

Final arrangements for Re Union.


Dear  Assa.
Have  you  taken  a  final decision   on  the  hotel.
As I  mentoned  earlier  , Jet Wing  Hotels  offer  seem  attractive.
It  needs    fine  tuning.
It  is  sad   no  one   in  the    Group  has  adequately  responded.
We  need to  send  out  the   Last   Notice  to   our  Batch mates   soon  giving     the  cost  for  Rooms  and   and  cover  charges  for  the  event.
Hope  you  will  reply soon.
Wedi

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Manasara Wedisinghe

7:50 AM (8 hours ago)


to Asoka, Chitra, Jayalath, Lukshman, Karunanayaka, Lucky, me, Piyaseeli, Charith

Thursday, January 11, 2018

Batch Reunion 2018 - Event July 7th proposal from Heritance

Conversation opened. 1 unread message.



Fwd:

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Manasara Wedisinghe

Attachments6:09 PM (10 hours ago)


to Asoka, Chitra, Jayalath, Lukshman, Karunanayaka, Lucky, me, Piyaseeli, JEY, Charith

---------- Forwarded message ----------
From: asoka dissanayake <asokadissanayake75@gmail.com>
Date: Thu, Jan 11, 2018 at 8:00 AM
Subject: Fwd: Event July 7th proposal from Heritance
To: Manasara Wedisinghe <2018reunionmedbatch1960@gmail.com>



Greetings From The Heritance Negombo!
Kindly request you to consider the details given below  ,together with the menu selection option’s attached for your upcoming Day outing requirement on the 7th of July 2018.
As a special package we would like to offer the following; 
Special Day Outing Arrangement’s
  • Welcome Drink on arrival
  • Evening Tea/Coffee with specie of cake & Cookies
  • Games & activities at the banquet lawn
  • Lunch at the IVO ballroom
  • Table set- up with chair covers and bow
  • Band stand & dancing floor (Ballroom only)
  • Function hall free of charge for four hours and Rs. 15,000/= for additional hour
Use of hotel pool for in-house guests only
Dinner Arrangement’s
·         Welcome Drink on arrival
·         Dinner at the rouge 
  • Table set- up with chair covers and bow
  • Function hall free of charge for four hours and Rs. 15,000/= for additional hour 
  • For your reference the menu is attached 
Bites…………
      1 Kg of Fish / Chicken / Beef / Pork          Rs.3000/=
      (Devilled / Fried)
      1 Kg Prawn / Cuttlefish                               Rs.4200/=
      1 Kg French Fries                                          Rs.2000/=
    
 Food & Beverage………
Hard Liquor & Wine could brought in by the organizers . Beer, Bites, Soft drinks and Juices are not allowed to be brought from outside.
will be provided by the hotel and charge as per the consumption.
For additional charges the hotel is able assist with the following:
Three piece band             
Calypso                              
Jazz band                           
DJ music with Lights        
We hope that the details are in order as per your request.
Request you to review the above and revert with additions, deletions or changes required so that we can finalize the details. Please note that we have not made any booking of the banquets as yet which will be done once we get a confirmation from you, based on availability at time of booking.
Please feel free to contact me for any clarifications you may require.
We look forward towards welcoming you and your guests at The Heritance Negombo!
Kind Regards 
Jannine Johnson
F&B Coordinator 
Heritance Negombo
175 Lewis Place, Negombo, Sri Lanka,
T:  +94 31 222 2638   M: +94 77 492 7016


Thank you very much for your email.
My understanding is that you require a group day outing package with rooms for some of the guests should they wish to stay overnight.
The hotel would be able to extend a package to include lunch, afternoon tea & gala dinner, however kindly note that the use of pool is strictly for in-house residents only. Therefore unless all 60 guests book accommodation (approx. 25 rooms) we are unable to include the use of pool within the package. Please let me know if this is OK and based on the same we will design a special package for you.
We look forward to hearing from you.
Yours sincerely, 
Ayesha
Ayesha Hulugalle
Manager - Sales & Marketing
Heritance Negombo

HOTEL RESERVATIONS: + 94 (0) 317 431 444
HOTEL ADDRESS - 175 Lewis Place, Negombo, Sri Lanka
HEAD OFFICE ADDRESS – Aitken Spence Hotels, Tower 2, 5th floor, 315 Vauxhall Street, Colombo 2, Sri Lanka

Batch reunion 2018

Fwd: Booking for 7th July from Jetwing


---------- Forwarded message ----------
From: asoka dissanayake <asokadissanayake75@gmail.com>
Date: Thu, Jan 11, 2018 at 7:58 AM
Subject: Fwd: Booking for 7th July from Jetwing
To: Manasara Wedisinghe <2018reunionmedbatch1960@gmail.com>


FYI
---------- Forwarded message ----------
From: asoka dissanayake <asokadissanayake75@gmail.com>
Date: Thu, Jan 11, 2018 at 7:24 AM
Subject: Re: Booking for 7th July from Jetwing






 
Thank you for choosing Jetwing Hotels for the inquiry below,
 
Please note that rooms are available at Jetwing Blue for the below period,
 
Jetwing Blue – Below rates are including Breakfast, dinner .
 
Single occupancy room HB   –  LKR 17000 Nett/per night
Double occupancy room HB –  LKR 22000 Nett/per night
Triple occupancy room HB  –   LKR 27000 Nett/per night
 
Gala dinner supplimnet – LKR 2000/Nett per person on top the FB rate given above.
Calypso band – LKR 15000/Nett. 
Conference Package *: Lkr 3500/- Net  per person – Lunch,Morning and evening tea/ snacks, conference hall and amenities. 
Multimedia Projector & Screen   : Lkr 6500/- Nett per projector per day. 
The following conference facilities will be offered with the package                                            
•        Fully Air Conditioned Meeting Room with Free Wi-Fi Access
•        Magi Board, Flip Charts 
•        Note Books, Pencils
•        Water Bottles, Table Mints
•        Microphones, including one cordless and a clip-on
•        DVD / CD player
 
 
Cancellation policy 

·         Within 14 days from date of arrival - 100%of the value of the booking 
·         Within 21 days from date of arrival - 50% of the value of the booking 
·         Within 28 days from date of arrival - 25%of the value of the booking 

Kindly note that the rates provided are special discounted rates for Sri Lankans / Expatriates / Resident Visa Holders.
Please reconfirm the above in order to book the rooms and do feel free to contact me for further clarifications.
Ayubowan,
Suresh
 
SURESHRAJ                    
Senior Executive -  Corporate Sales, Jetwing Hotels Ltd
 
T +94 11 2345700 E 2302 T +94 773421755 skype  suresh19163
Jetwing House II - signature
 





Dear all,
Thanks for both your emails.
Is it possible to make it Simpler. Eg:1. a standard price for Food ( options-Vegetarian, Fish, Meat) per day. 2. May be some Transport, to & from a Central place in Colombo . 3. Room with Breakfast, etc:  These are only suggestions.
Jey/Gunsie
Also the Itinerary for the Day & Morning after ?
Thanks,
Gunsie.
Sorry ! a buffet Style meals, may be easier.
Gunsie
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Manasara Wedisinghe

6:12 PM (10 hours ago)


to Asoka, Chitra, Jayalath, Lukshman, Karunanayaka, Lucky, me, Piyaseeli, Charith, JEY

JEY GUNASEGARAM

10:19 PM (6 hours ago)


to Chitra, Charith, Manasara, Asoka, Karunanayaka, Piyaseeli, Jayalath, Lukshman, Lucky, me

JEY GUNASEGARAM

10:45 PM (6 hours ago)


to Chitra, Charith, Manasara, Asoka, Piyaseeli, Karunanayaka, Jayalath, Lukshman, me, Lucky

JEY GUNASEGARAM

10:46 PM (6 hours ago)


to Chitra, Charith, Manasara, Asoka, Piyaseeli, Karunanayaka, Jayalath, Lukshman, me, Lucky

Tuesday, January 9, 2018

BBatch reunion 2018

Re Hotels for Re Union

Please comment.

Wedi



---------- Forwarded message ----------
From: asoka dissanayake <asokadissanayake75@gmail.com>
Date: Sun, Jan 7, 2018 at 10:05 AM
Subject: Re: Re Hotels for Re Union
To: Manasara Wedisinghe <2018reunionmedbatch1960@gmail.com>


Dear Wedi,
I did not want to go ahead and ask my son's Assistant to get quotations but waited to seewhether there would be any more responses. Based on the list you sent me I figure the numbers to be as follows:
Likely attendees:
UK                       - 10 + Maklu's wife  possible     - ?
Australia              -  4                                             - 2
U.S.A.                 -   6                                            - 3
Sri Lanka            -  12                                           - 7
 Total                  -   32                                          - 12

The list only mentions batchmate couples and in the case of big Makuls I added spouse. Not sure how many many other spuses we should cater for when  deciding to ask for a quotation. Can we meet a figure of 60 persons for the Day time programme, 30 for Dinner Dance and 15 Single/Double rooms?

If you feel comfortable with these numbers, I will ask them to go ahead and get quotations from Heritance and Jetwing Beach / Jetwing Blue in Negambo, Pegasus Reef Hendala Wattala and Blue Waters Wadduwa as per my previous letter

Regards
Assa

On Sat, Jan 6, 2018 at 1:00 PM, Manasara Wedisinghe <2018reunionmedbatch1960@gmail.com> wrote:
Dear  Assa.


Have   you  made  any  progress   in  getting  quotes  for  Hotels.

I  am  waiting  to  write  to  the Batch  mates  ,  the  final  reminder.

I  feel  we  should   give  them   the  details  of   hotel  accomofdation  , charges  etc    in  the  final  reminder.

I  don't  have  any  inputs  from  our   Group  Leaders.

I  think  it  is  time  to  have  a  discussion.

Wedi


I would be more optimistic than the app. numbers you have included in the initial count.
Being Sri Lankan’s, most of us are not always prompt and appear to be ‘last minute. com type and needs lots of persuasion ( as it is favour to them).

It is also likely that many of them may not have their correct contact details shared with us and may not be aware of the ReUnion unless their close contacts share the news.
It would be very helpful for the batch mates to know of the details of the location and app. Costs to be incurred for the day programme and the overnight stay ( b&b etc) for single, double and family rooms.

It is likely the batch mates would respond accordingly if you ask the relevant questions ;

- please confirm if you are attending ( only for the day/ whole Event )
- if you are attending; please confirm (single/ with spouse/ partner/ children)
- do you want room accommodations (yes/no)
- if yes please indicate( single/double/family)

Etc etc.

You should get a clearer picture once you send out your agreed draft programme (which may subject to minor changes later depending on the responses).

As to the numbers from UK, I have communicated with Mana intermittently but we need  further details to influence others.

These are the batch mates who are indicated as most probable( no one can be absolutely certain as at present). I have not contacted everyone in uk but Karu & I are sharing the information with most of our colleagues.

Me & my wife
Udula & hubby 
Loku Makuloluwe & wife
Punnyadasa & wife?)
Pearl & Hetti
Weerasingha & Daphne
Victor Gnanadurai & wife
Saravanamuttu & wife
Karu +
M. Jayaratnam & wife

W.R.Edirisinghe & wife
Titus Dissanayake & wife
Milroy + wife?

Likely/ May be

D.V.Atapattu & wife

Dinil Wickramasuriya & wife

N.T.De Silva & wife

Sugi Somanathan 

Sadiq

Conrad Athulathmudali 

Singaratnam 



Not attending;

Ranee Wijesurendera
Anula & Vijitha

Daya & Ranjini

Sujai Tinto 
Padma Nathan
Arulananthan
Nelaranjitharaja

Kamalini Arulambalam 

I hope these comments are helpful.

Regards


Nana



Charith Sena  Nanayakkara

Sent from my I Pad
Nana's reply certainly is not only more informative but encouraging. Once I get an idea of the prices in the next week to 10 days, we could send off the ?final circular incorporating his suggestions,
Assa
Inbox
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Manasara Wedisinghe

Jan 8 (2 days ago)


to Asoka, Chitra, Jayalath, Lukshman, Karunanayaka, Lucky, me, Piyaseeli, Charith

Charith Nanayakkara

Jan 8 (2 days ago)


to Manasara, Asoka, Chitra, Jayalath, Lukshman, Karunanayaka, Lucky, me, Piyaseeli

asoka dissanayake

7:36 AM (22 hours ago)


to Charith, Manasara, Chitra, Jayalath, Lukshman, Karunanayaka, Lucky, me, Piyaseeli

Batch reunion 2018

Dear Wedi,We have been away from computers and TV during a short rastiyadu. Also we had to cope with a potentially fatal illness in a dear relative. Shall resume communications soon. I have only glanced at the e-mails.  As far as numbers are concerned,they are,understandably certainly not encouraging. We have to decide whether we should support the enthusiasm of those who wish to meet,independent of the numbers and modify locations and events  and costs etc.  Karals

Lakshman Karalliedde

8:44 PM (8 hours ago)


to Asoka, Manasara, asoka, me